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Export, backup, import your calendar data

All the data that is specific to you (options, birthday wishes, birthdays, appointments, etc.) is stored on your computer's hard drive. This method protects your privacy: your appointments and invitations will not be known to other Internet users with a simple query on a search engine.
In return, it is your responsibility to periodically back up this data. 

If you want to use your diary on several computers, you can save it, for example on a USB key, and import it on another computer. You can also use the Cloud, with the services of Google Drive, Dropbox, Onedrive, etc., to back up your calendar data so that you can easily access it, if necessary, on a computer other than your personal computer. .    

You have two separate backup tools:

  • A backup tool for your diary data (appointments, invitations, birthdays and holidays to wish, activity tracking, periodic reports).
    See below for the implementation of this backup.
  • A backup tool for customizing calendar templates .

Export / Backup calendar data

It is advisable to make a periodic backup, for possible import in case of accidental loss of data.
You must also make a backup if you change browsers, or browser versions.
The backup / export procedure allows you to make either a complete backup of your diary data, or a partial export, by selecting on the one hand a period, on the other hand the elements to be exported, for example only an activity. Partial export can be particularly useful for collaborative work.     
You also have an export function in csv or xml format, for importing into a spreadsheet (Excel, Calc, ...) or another software.
Note that any photo taken from your hard disk and used for display on a specific day are not part of the backup.

To perform a backup / export:

  • In the Menu, choose 'Direct access', 'Agenda', 'Export, or click on this link: Backup / export
  • If you wish to make a complete backup , check that the 'All' option is checked, in front of 'Period' and 'Data', and click on 'Export/Import'. Wait a few moments: the export summary report will be displayed, and you will be able to access the file download. The procedure for saving the file, which depends on the browser used, is identical to any download procedure. If you have trouble saving the file, see 'Downloading and browsers' below.
  • If you want to make a partial backup :
    • To restrict the backup to a period, click on 'Select' opposite 'Period', and choose the start date (month and year) and the number of months to take into account.
      - Saving over a period cannot be applied to Birthdays, Holidays to wish and to display. Consequently, this data can only be saved if you do not choose a period.
      - The diary data saved will be those whose date falls within the chosen period.  
      - The periodic reports saved will be those whose start date and end date are included in the selected period.
    • You can also select the items to back up:
      • Calendar data.
      • Birthdaysnames to wish, names to display, if you have not selected a period.
      • Periodic reports .
      • Activity tracking : you can either make a backup for all activities or select the activity or activities to be taken into account. This possibility is particularly interesting in the case of collaborative work, for example to transmit a task schedule, the list of days off, of work, or a set of results or sales to your collaborators.
    • Export format
      • For a backup for restoration in calagenda, on the same hardware or on another hardware (computer, tablet, smartphone), choose the txt format.
      • For a backup for import into a spreadsheet , choose the csv format.
      • For a backup for import into another software, you also have the xml format .
    • To start the backup, click on 'Export/Backup'. The synthetic export report will display, for each type of event, the number of elements taken into account, and you will be able to access the recording of the file.
    • To keep your options, for example the period over which you make the backup, click on 'Save my preferences'.

Downloading and Browsers

The procedure for saving the file depends on the one hand on the browser used, and on the other hand, for some browsers, on the download options chosen.

  • With Google Chrome, under Windows, the procedure depends on the settings: click on the 'Customize and control Google Chrome' button, (  ) then on Settings'. At the end of the page, click on 'Show advanced settings'. In the 'Downloads' section, preferably choose 'Always request or save files'. This option will facilitate the choice of the location of the file, with the opening of a window.
  • With Google Chrome on Android (on tablets and smartphones), the file is downloaded to the 'Download' folder: several methods can be used to retrieve the 'export.txt' file:
    • Launch the 'Downloads' application: select the file and use the share button ( ) to send your data via Gmail, E-mail, Drive, Google+, etc. The choice is yours, so you control the privacy of your data. your data.    
    • or go to Settings, and choose 'Storage', then 'Downloads'.
    • or launch the 'Explorer' application, and open the 'Download' folder. 
  • With Mozilla Firefox, click on 'Open menu' (  ), then on Options, and in the 'General' tab preferably choose 'Always ask for or save files.
  • With Safari on iPad or iPhone: the downloading of files is not available natively, because Apple wishes to favor its own applications, but several extensions (tweak) are available, free or paid, for example:
    • Safari Download Enabled Tweak (Free)
    • Safari Downloader (free)
    • Safari Download Manager (paid)
    • Downloader+ tweak for Safari (paid)
    • Note: the installation of other applications (for example QuickOffice) also brings the download function to Safari.
  • With Opera: in the menu, choose Settings, then in the Downloads section choose preferably 'Ask for the destination for each file before downloading'.

See as well :

Custom Calendars :